Airlift/Tanker Association

The 2014 Airlift/Tanker Association
Annual Convention

will be: Wed, October 29 & Thur, October 30


And the

2014 A/TA and
Air Mobility Command
Symposium & Technology Exposition

will be:
Thur, October 30 –
Sun, November 2

at the
Gaylord Opryland Hotel
(Do not attempt room reservations there;
see ROE below.)


(Please note any 2013 vs 2014 information.)

2013 Room Reservations:
A/TA does not limit convention participation, nor is there any shortage of rooms, despite any appearance of a local "quota." If you want to attend, you may attend and we will take care of you.

Please open our Rooms ROE pdf document for detailed procedures. If you have any questions, please email OUR ROOMS POC at

Each Exhibiting company should have a room POC that individuals should contact for rooms assistance.

If you do not have a room reservation POC, contact

DO NOT negotiate individual or independent group contracts with hotels. You may be contacted by a third party offering a reduced room rate for this year’s event. These groups have NO standing with A/TA or any of the hotels. We STRONGLY recommend you do not use these third parties to secure room reservations. Independent contracts create a personal liability for YOU, the signer. The A/TA will have no ability to help YOU out of that liability! You may forfeit A/TA transportation help as well.

2013 Room Reservation Cancellation policy:
All room reservations will be done via Pass Key, a secure, web based program.  All reservations must be accompanied by a first-night room guarantee. The hotel will not hold any reservations unless secured by a credit card.

Reservations are automatically guaranteed by charging a one-room plus tax deposit. For refunds, room reservations must be cancelled three (3) days before the reservation's arrival date.

For our Venerable Members who have reached age 70 and have been members of the Association for 20+ years, the Association sets aside a limited number of hotel rooms at a reduced rate. Please e-mail to reserve your room. Since it is a limited number of rooms, it will be on a first come, first served basis.

A/TA will be using an app that you can download to your smart phone. The app will contain the schedule, information on the seminars, exhibit hall layout and more much. There will be a link here when available for download.

Bring a social guest/spouse: Social guests attend at the registrant’s rate. See "Frequent Answers" bullet in the instructions. If you have already registered, just call us with your additions: (703) 385-2802. Bringing a spouse for the whole time and only registering him/her for the Banquet is ill advised. Shopping can cost more than full registration.
Remember, all including guests, must pay
for any event no matter how "short" the intended visit. (This includes guests accompanying you to the hospitality suites.) There are no "free" or "reduced-rate" options for children of any age. See fee overview
Arrival Recommendations:
Please schedule all transportation to arrive as early in the day as possible to allow you to pick up your registration materials. Please see Local Airport Transportation Suggestions. All registration volunteers attend the opening reception (so far at 1900); you may be delayed if you have not completed your registration prior to 1845.
**Have your photo ID ready**
Recommend, if possible, you hit the Convention registration desk even prior to checking in to your hotel room. It will be a lot easier on you!
2013 Banquet Seating Instructions are on the next page in the detailed registration instructions.

Dietary Restrictions such as vegan or gluten-free can usually be accommodated by the hotel -- but at the banquet only. At the banquet itself, ask your server for the appropriate meal. Please allow us to give the hotel a "heads up" by advising us at:

2014 Symposium Schedule/Agenda: 
Download the 2014 schedule (when avail). You can see a generic overview the 2014 block diagram and the 2014 Exhibit Hall hours (when avail). Check out the 2013 Symposium booklet.

If you want to propose topics, or have a schedule question, please contact the Symposium Chairman, Jeff Bigelow.

Note: The Airlift/Tanker Association must reserve the right to move attendees between contracted hotels at the discretion of the rooms management team.

2014 Golf Tournament:
The 2014 A/TA golf tournament will take place on Thursday morning, 30 October at the Gaylord Springs golf course at the Gaylord Opryland Resort and Convention center. Register for golf online when you register for the convention. (You can register for golf only.) The tournament will be a shotgun start scheduled at 8:00AM based on a select-shot format. Sign-in at the course will begin at 7:00AM. The cost of the tournament is only $125 which includes morning coffee, lunch and prizes. Course location, foursome and hole assignments will be posted at the A/TA registration desk Wednesday afternoon.

Corporate sponsors are sought to support the golf tournament with either give-away logo items for the ditty bags, one for each golfer, or team (four items), individual prizes, or cash donations to purchase prizes. Please email the Golf volunteers at to coordinate your support.

2014 Security: Please expect security to be strident on every leg of your trip including convention registration. Plan to arrive early and pick up your registration materials before you even check into your hotel, if possible. Registration will openWednesday afternoon to accommodate the more lengthy registration procedures anticipated again  this year. Help keep us safe!

Dresscode See dresscode help 

DVs: See horse-holder help   
  2014 CRUD:
Check out 2013 CRUD rules to get ahead of the game!!

What does it cost to cancel?
Is the
membership refundable?
How can I pay for my registration with one card, and
my personal membership dues or guest with second card?
How do I
What about
DV's and invited speakers?
What about
Award Winners?
Why can't II
substitute for someone?
Can we use the GPC (formerly called
IMPAC Cards ?
How do I sign up for Banquet seating?
What should I wear?
What are next year's convention dates?

Please immediately report any bug or broken links!!
Cancellation Rules Overview Here for Emphasis
Please note: Your membership dues are not refundable
(even if you do not attend the convention -- for any reason).

Refunds may be made only:
Based on your cancellation confirmation number, obtained after personal cancellation with Bud or Pam Traynor, before 1800 convention-local before convention start -- Preferably by phone: at (703) 385-2802 (office phone rolls to cell phone ); or from them (only) at the A/TA registration booth (NOT the HOTEL registration desk) via the switchboard (please no intermediaries or other volunteers), or by voice mail or email: (WARNING: this doesn't get you a cnx number and is therefore risky; although we do check every morning even at the hotel.) You must cancel before 1800 convention-local before convention start. Please note the cancellation fee is higher the week leading into the convention. See Cancellation Instructions next page!