2013 Room Reservations:
A/TA does not limit convention participation, nor is there any shortage of rooms, despite any appearance of a local "quota." If you want to attend, you may attend and we will take care of you.
Please open our Rooms ROE pdf document for detailed procedures. If you have any questions, please email OUR ROOMS POC at firstname.lastname@example.org.
Each Exhibiting company should have a room POC that individuals should contact for rooms assistance.
If you do not have a room reservation POC, contact email@example.com
DO NOT negotiate individual or independent group contracts with hotels. You may be contacted by a third party offering a reduced room rate for this year’s event. These groups have NO standing with A/TA or any of the hotels. We STRONGLY recommend you do not use these third parties to secure room reservations. Independent contracts create a personal liability for YOU, the signer. The A/TA will have no ability to help YOU out of that liability! You may forfeit A/TA transportation help as well.
2013 Room Reservation Cancellation policy:
All room reservations will be done via Pass Key, a secure, web based program. All reservations must be accompanied by a first-night room guarantee. The hotel will not hold any reservations unless secured by a credit card.
Reservations are automatically guaranteed by charging a one-room plus tax deposit. For refunds, room reservations must be cancelled three (3) days before the reservation's arrival date.
For our Venerable Members who have reached age 70 and have been members of the Association for 20+ years, the Association sets aside a limited number of hotel rooms at a reduced rate. Please e-mail firstname.lastname@example.org to reserve your room. Since it is a limited number of rooms, it will be on a first come, first served basis.
A/TA will be using an app that you can download to your smart phone. The app will contain the schedule, information on the seminars, exhibit hall layout and more much. There will be a link here when available for download.
Bring a social guest/spouse: Social guests attend at the registrant’s rate. See "Frequent Answers" bullet in the instructions. If you have already registered, just call us with your additions: (703) 385-2802. Bringing a spouse for the whole time and only registering him/her for the Banquet is ill advised. Shopping can cost more than full registration.
Remember, all including guests, must pay
for any event no matter how "short" the intended visit. (This includes guests accompanying you to the hospitality suites.)
There are no "free" or "reduced-rate" options for children of any age. See fee overview
Please schedule all transportation to arrive as early in the day as possible to allow you to pick up your registration materials. Please see Local Airport Transportation Suggestions. All registration volunteers attend the opening reception (so far at 1900); you may be delayed if you have not completed your registration prior to 1845.
**Have your photo ID ready**
Recommend, if possible, you hit the Convention registration desk even prior to checking in to your hotel room. It will be a lot easier on you!
2013 Banquet Seating Instructions
are on the next page in the detailed registration instructions.
Dietary Restrictions such as vegan or gluten-free can usually be accommodated by the
hotel -- but at the banquet only. At the banquet itself, ask your server for the appropriate
meal. Please allow us to give the hotel a "heads up" by advising us at: email@example.com
2014 Symposium Schedule/Agenda:
Download the 2014 schedule (when avail). You can see a generic overview the 2014 block diagram and the 2014 Exhibit Hall hours (when avail). Check out the 2013 Symposium booklet.
If you want to propose topics, or have a schedule question, please contact the Symposium Chairman, Jeff Bigelow.