Airlift/Tanker Association

2014 REGISTRATION INSTRUCTIONS

(2015 Instructions will be posted here iteratively in 2015)

Quick Instructions:

  • Full registration includes all events (except of course, golf, $125, and your hotel).
  • Early registration ends Midnight 19 Sep; Pre-registration ends 1700, 23 Oct. (See Fees tab above.)
  • The Member Rate is a member benefit. To register at the member rate, your membership must be current through at least November.
  • The membership fee is non-refundable--even if you subsequently don't attend for any reason
  • You can pay membership fees ($40 1Yr; $110 3Yr; $500 Life) with registration using a second credit card.
  • No partial registrations except for Guests of full registrants.
  • Spouses who are A/TA members should complete a separate form for proper recognition.
  • No web input or mail can be received after 1700 EST 23 Oct (office unmanned).
  • You may register at the A/TA registration desk upon arrival at the on-site rate.
  • And sorry no, you can't pay now and send names later.
  • Click link to preview a pdf of upcoming online registration form. (For viewing only; please don't try to use)

Expanded Instructions: (Click Heading to open or close)

Registration

The only registration option is FULL registration. No line-item registrations are available except for guests, invited speakers and their indentured traveling staff. You may register as a Non-Member or with a member discount. If you choose to register as a non-member and are not Government or military, you must pay the full non-government non-military non-member rates. Guests register at the registrant's rate.

Postmark a mailed registration NLT 16 Oct to ensure it arrives before the office moves to the hotel. After that, plan on registering via the web NLT 1700 EST, 23 Oct , or registering at the hotel at the onsite rates.

Use one form for a registrant and non-member social guest; your guest registers at the member rate. Spouses, who are A/TA members, should complete a separate form.

We can take VISA/MC/Amex/Discover. You must include your SSN-last-4, email address, card number, exp date, CVV and "signature." Full registration includes all events except golf.

Please be aware, when Bud and Pam move to the convention site (after 23 Oct), so moves the entire A/TA "headquarters office." The A/TA office phone, (703) 385-2802 will be forwarded to Bud's cell phone.

Early and Pre-Registration

Early and Pre-registration are incentives to complete your registration early for administrative processing reasons – not just for early payment of the money. This means, for example, if you do not have the name of a registrant, you cannot just pay by the deadline and get an early rate. Similarly, if you want to register someone after the early registration deadline, you must pay the higher rate for the new person as appropriate. The canceled person will be reimbursed at the rate paid less a cancellation fee (and dues if applicable).

Member Rate

Membership must be current through November to register at the member rate. When you log in, you will be shown what your membership dues status is. PLEASE, if you wish to register at the member rate and need to pay dues, please, please do it as you register on the registration form--even if you are paying for registration with a "company card;" you can use two different cards on the form. (You do not need to first become a member separately -- it only doubles our processing workload). The membership fee is non-refundable — no exceptions.

Use one form for a registrant and non-member social guest; your guest registers at the member rate. Spouses, who are A/TA members, should complete a separate form. We can take VISA/MC/Amex/Discover. You must include your SSN-last-4, email address, card number, exp date, CVV and "signature." Full registration includes all events except golf.

Speakers and DVs

Invited speakers and their immediate traveling staff may receive a discounted rate ($100) for the day of their presentation and sign up only for that day. This is meant to accommodate zip-in-zip-out speakers and any immediate travelling staff and does not include any evening events. We recommend, however, that all avail themselves of full registration opportunities.

Please also see "DV's" Top Tab recommendations above

Exhibitors

In A/TA, exhibitors are attendees as well as exhibitors, and as such, pay the nominal individual registration fee. There are no reduced rates for exhibitors or partial registrations; however, there are limited free full-registration certificates based on your exhibit-booth size. Please see details in the Exhibitor Package and the Exhibitor page for exhibiting information.

Cancellation/Changes/Additions: (You must call 703-385-2802)

Cancellation/change fees:

$30 through 19 Sep; $40 through 1700 EST, 23 Oct; $50 thereafter. (This includes changing charges from one card to another.) Membership is never refundable.


How to Cancel

Cancellations must be made personally and received by Bud or Pam Traynor prior to 1800 convention-local, preferably by phone at (703) 385-2802 or in person at the convention registration desk (not the hotel registration desk). You may cancel by voice mail or email at ata@atalink.org, however, this doesn't get you an immediate cancellation number and you risk the message not being received in time for a refund. You do not need to give a reason for your cancellation; however, no duty or family emergency releases you from your responsibility to cancel or from the cancellation fee. Personal cancellation is the only way to prevent being charged as a no-show. Like the hotel, A/TA can't cover anyone’s error or lack of responsibility –- no matter how important the TDY or dire the family emergency.


Changes/Corrections

If you have a correction, just call or email us.


Additions

Any time after registering, call us to add an event or person


Refunds

Every year, we have soulful requests for exceptions to our rules on refunds, including membership refunds. Sorry, but we don’t grant exceptions—ever.

Refunds may be made based on your cancellation confirmation number, obtained after personal cancellation with Bud or Pam Traynor, prior to 1800 convention-local on Thurs, , at (703) 385-2802; You should do this yourself, rather than depend on friends or other workers. And again: Membership dues are never refundable.

Card refunds should be made automatically to your card within a day of your request;check payment will be refunded individually by check to each individual. You do not need to give a reason for your cancellation: however, no duty or family emergency releases you from your responsibility to cancel, or from the cancellation fee!

Receipts

When you register online, you will be emailed a receipt to the addresses you gave. This receipt cannot be re-created, so print and save it for your voucher. If you do not immediately receive an email receipt, presume you gave us a bad email address. Login again and check your email address. Everyone with a valid email address will be sent a separate email confirmation when the registration is processed.

After we enter the registration in the database, a substitute online receipt can then be obtained after logging in.

Substitutions

There can be no registration substitutions. Individuals may be canceled; and new individuals may register. Specifically, no one may capture someone else’s early rate after the early deadline. We cannot "bank" funds. This restriction applies to checks as well. Remember a new registration must have all information supplied on a new form. Dues are neither transferable nor refundable to a person cancelling.

However, if you used an authorization code, you might be required to give that code back to your unit or to whomever you got it from. (AMC Guidance pending.)

Online Pre-registration for the 2014 convention in Nashville is now closed.
You may still become a member and/or register onsite at the convention.
There will be registration kiosks onsite.
Return to the Convention page