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Every year, we have soulful requests for exceptions to our rules on refunds, including membership refunds. Sorry, but we don’t grant them. Ever.

We know that the instructions for the registration form have become quite lengthy. But this is to allow the maximum flexibility for the registrant. Without the complexity, cancellation and refund opportunities would be impossible. There are limits to the flexibility however. When Bud and Pam move to the convention site (after 27 Oct ), so moves the A/TA "headquarters office." The A/TA office phone, (703) 385-2802 will be forwarded to Bud's cell phone. If that doesn't work, call the hotel and track them down.

Cancellation Fees. $ 20 through 27 Sep; $30 through 27 Oct ; $40 thereafter. (This includes changing charges from one card to another.) Refunds may be made based on your cancellation confirmation number, obtained after personal cancellation with Bud or Pam Traynor, prior to 1800 CST on Thurs, 3 Nov, at (703) 385-2802; or from them at the A/TA registration booth (not hotel registration desk) in-person or via the switchboard (please no relayed requests or requests through other workers). Card refunds should be automatic back to your card within a day of your request; check payment will be refunded individually by check to each individual. Refund requests without a cancellation number will not be honored; so when you talk to Bud or Pam, be SURE to get one! We intend to process all refunds before year end. You do not need to give a reason for your cancellation: however, no duty or family emergency releases you from your responsibility to cancel or from the cancellation fee. And again: Membership dues are not refundable.

Relaying your cancellation through an intermediary is too risky. If they forget to contact Bud or Pam, or they try to pass through yet another person – say a registration worker, or a board member -- who doesn't follow through – the registrant is still responsible for full payment. The fees charged don't cover minimum expenses for A/TA and there just isn't extra money to cover someone’s error or lack of responsibility – no matter how important the TDY or dire the family emergency. A/TA has less capability to be generous than the hotel and you know THEY charge for a no-show, regardless of the excuse. Make the effort personally; it’s the only way to be sure you won’t be stuck with the bill.

Membership must be current through November to register at the member rate. The membership fee is non-refundable. No exceptions. When you log in, you will be shown what your membership dues status is. PLEASE, if you wish to register at the member rate and need to pay dues, please, please do it as you register on the registration form -- even if you are paying for registration with a government/company card as you can use two different cards on the form. No need to first become a member separately (it doubles our processing workload).

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Only FULL registrations (no line-item registrations except for guests, invited speakers and their indentured traveling staff). You may register as a Non-Member; or, with a member discount. Further, if you choose to register as a Non-Member, and you are a Government employee or in the military, you may receive a discounted non-member rate. If you choose to register as a non-member and are not Government or military, you must pay the full non-government non-military non-member rate. Guests register at the registrant's rate.

If you have a correction, just call or email us. Payment must always accompany the form, regardless of method of payment or form. Registration forms with checks MUST be mailed together. Marrying them up later is too time consuming and error generating. If you send a form via email, please do not then mail it, or send twice. When you register online you will be emailed a receipt to the address you gave. This receipt cannot be re-created so print and save it for your voucher. If you do not immediately receive an email receipt, presume you gave us a bad email address. Login again and check your email address. Everyone with a valid email address will be sent an email confirmation when the registration is processed. A backup online receipt can then be obtained after logging in with your name and last-4.

Early registration ($390/290) is an incentive to register early for administrative processing reasons – not just for early payment of the money. This means, for example, if you do not have the name of a registrant, you cannot just pay by the deadline and get an early rate. Similarly, if you want to register someone after the early registration deadline, you must pay the higher rate for the new person as appropriate. The canceled person will be reimbursed at the rate paid (less cancellation fee and dues, if applicable).

To register at the member rate, membership must be current through November. The membership fee is non-refundable. Members may receive the early rate only if this completed form and full payment are postmarked or received by 27 Sep . Incomplete forms or incomplete payment do not qualify for early rate. Use one form for a registrant and non-member social guest; your guest registers at the member rate. Spouses, who are A/TA members, should complete a separate form. We can take VISA/MC/Amex/Discover. You must include your SSN-last-4, email address, card number, exp date, and "signature." Full registration includes all events except golf.

Postmark a mailed registration NLT 20 Oct to ensure it arrives before the office moves to the hotel. After that, plan on web NLT 1700, 27 Oct, or registering at the hotel on-site ($490 non-member/$390 member).

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There can be no registration substitutions. Individuals may be canceled; and new individuals may register. Specifically, no one may capture someone else’s early rate after the early deadline. We cannot "bank" funds. This restriction applies to checks as well. Remember a new registration must have all information supplied on a new form. Dues are neither transferable nor refundable to a person cancelling. (See cancellation instructions)S

Log in anytime to view membership and registration status.

Invited speakers and their immediate traveling staff may receive a discounted rate ($100) for the day of their presentation and sign up only for that day. This is meant to accommodate zip-in-zip-out speakers and any immediate travelling staff and does not include any evening events. We recommend, however, that all avail themselves of full registration opportunities. Please also see the DV recommendations,

There is usually some confusion. The Exhibit-floor-only rate is meant to cover the refreshments and events in the Air Mobility Technology Exposition (exhibit hall) for the exhibit workers who are not generally participating in the social events. It does NOT allow attendance of seminars, hospitality suites, banquet or brunch. This allows some exhibitors to operate on a slightly tighter budget. In practice, most exhibitors just pay normal registration so they can attend all events. See the Exhibitor page for exhibiting information

2011: A/TA popularity continues to grow along with those who want to attend the event's premier agenda item, the Saturday night banquet. For A/TA Nashville, we will continue to rely on our proven use of chapter/unit/group/exhibitor points of contact (POC) to manage the banquet reservation process. We will start taking seating block/individual banquet reservation requests 30 July. The Banquet Seating Request Form http://atalink.org/Forms/2011SeatingRequest.xls should be used by all.

• For any questions or concerns contact Keith Traster at: (817) 614-2588 or email banquet@atalink.org.
  For complete instructions, please see the Banquet Seating ROE.

Award Winners : will be seated as a group with only one spouse/guest. Additional special guests and family may be seated at tables nearby. Each Award Winner should first put their request in the remarks portion of their registration form, and then check with the Banquet Seating team to ensure their request is understood. Exhibitors please review Exhibitor Package and the VIP seating request form .

Exhibitors please review Exhibitor Package and the VIP seating request form .

Remember the priority: First register and then additionally confirm your reservation onsite at the convention banquet booth NLT 3 PM, Friday.

• WARNING : Due to a limit on this year’s banquet seating, reservations will be complete at 3pm Friday